HOW TO SEND (FORWARD) AN EMAIL TO A MICROSOFT TEAMS CHANNEL

Tags emails Teams

Step 1 – Find out the Email address of your Microsoft Teams Channel

In order to forward / send an Email to an MS Teams Channel, you need to know what the Email address is. This is pretty simple, just find the Channel that you’d like to Email, find the ellipsis and then select “Get Email address”.

 

Step 2 – Make a copy of your Email address

Once you’ve clicked “Get Email address”, just make a copy of it and you are ready to rock ‘n’ roll. 

Step 3 – Now it’s time to test it out and send an Email to your Channel

To do this, pull up your favourite Email client and simply send a message to the Email address we discovered above. 

Step 4 – Let’s see what it looks like within Teams

The screenshot below shows how the Email looks. Few things to note:

  • It shows up in the “Conversations” Tab.
  • Any attachments (the photo I attached) are extracted and saved to the SharePoint document library for the channel.

 

Step 5 – The email gets stored as a file under the Files tab and can be access via SharePoint.

The screenshot below shows how the Email stored under the Files tab

 

 

Step 6 – See how the Email and the Attachment are stored SharePoint.

One very cool process happening underneath is that the Email along with the attachments get stored in the SharePoint site that’s created when you create the channel. Look at the image below to show how the Email is stored in a document library called “Documents” within a folder called “Email Messages”. This gives these benefits:

  • No data is lost
  • It’s searchable and organised in one place

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Details

Article ID: 508
Created
Wed 1/13/21 11:42 AM
Modified
Wed 11/24/21 11:30 PM