How To: Share Your Calendar in Windows Outlook 2016

  • Click on the Calendar icon in the bottom left of your Outlook program. 

  • On the left-hand side, right-click on Calendar (or the calendar that you want to share), hover over Share in the context menu, and then click on Share Calendar.

  • A window should appear similar to the image above. You can click on the To... button to search for a group, a single name, or a contact list to share your calendar to.

  • On the Details dropdown box, you can select the kind of permissions you wish to set for the specified persons for your calendar.

Description of the Calendar Permissions from Microsoft:
"Full details show the time, subject, location, and other details of all items in your calendar. Limited details show the time, subject, and location, but no other information. Availability only shows the time of items on your calendar and no other details.
You can also give someone permission to edit your calendar by choosing Editor or Delegate. An editor can edit your calendar. A delegate can edit your calendar, and can send and respond to meeting requests on your behalf. For more information about editor and delegate access, see Calendar Delegation in Outlook Web App."

  • Click Send to send the calendar sharing request. The image below is what the recipients should see when receiving your calendar share. All they need to do is to click Open this Calendar situated at the top of the email window.



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Article ID: 272
Wed 2/28/18 4:45 PM
Mon 7/25/22 1:39 PM