Email Security Awareness

Almost everyone has received them: emails from foreign ‘dignitaries’ offering millions of dollars if you get in touch (and send all of your personal information). These emails are so common, they’re easy to laugh off, but modern phishing and other scams designed to look like communication from banks or IT departments are getting increasingly sophisticated - even the most tech-savvy among us can get fooled.

We are seeing an increase in reports of well-crafted emails also known as spam or phishing emails sent to users within the Saint Mary’s community that appear to come from other users within the community or other external email addresses.

Here are some steps you can take to prevent your email account from being compromised:

  • Use secure email password. Preferably, use passphrase e.g., random common words.
  • Avoid sharing your email password with others.
  • Avoid using same email password or passphrase on multiple email accounts or websites.
  • Whenever you reset your email password/passphrase, make sure your new password/passphrase is completely different from your initial one.
  • Avoid clicking on links within your email. Instead, go to the website by typing the web address directly into your browser or hover over the link in the email to be sure it directs you to the expected website and not a malicious one.
  • Be careful of emails that do not address you directly.
  • Be cautious about opening attachments and downloading files sent to you in any email.
  • Have an antivirus software installed on your device and continuously maintain the update.
  • Saint Mary’s University EIT will not ask for your account password via email.

If uncertain about any email that appears to come from IT, kindly reach out to the EIT Help Desk on 902-496-8111 or helpdesk@smu.ca to verify. If uncertain about emails received from others, call the sender.

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Article ID: 624
Created
Mon 7/12/21 10:35 AM
Modified
Mon 11/15/21 12:57 AM